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GENERAL INQUIRies

Are you interested in the Koehler Energy Group, our investments, or do you have questions about renewable energies at Koehler?

If so, simply submit your inquiry using the contact form. We look forward to reading your message.

Privacy Policy

Koehler Renewable Energy GmbH aims to promote user confidence in the Web and is therefore laying out its policy for handling personal data. The following section will show you what information we collect for what purposes and how we use it.
The Privacy Policy contains special instructions for applicants as well as general information both for applicants as well as other visitors to our website.
It is a matter of course for us to deal with your data carefully and to treat it as confidential. We therefore ask you to send us only serious applications and to check attached files in advance for viruses, etc. before you forward them to us.


Contents

1. Objective and Responsibility
2. Basic Information on Data Processing and the Legal Basis
3. Security Measures
4. Disclosure of Data to Third Parties and Third-Party Providers
5. Purpose and Scope of the Processing of Applicant Data
6. Transfer of Applicant Data
7. Type of Transmission of Applications
8. Retention and Deletion of Applicant Data
9. Contact
10. Collection of Access Data
11. Cookies and Audience Measurement
12. Social Media Buttons and Links
13. Web Analysis by Matomo (Formerly PIWIK)
14. Integration of Third-Party Services and Content
15. Rights of Users
16. Deletion of Data
17. Right to Object
18. Changes to the Privacy Policy


1. Objective and Responsibility

1. This Privacy Policy informs you about the type, scope, and purpose of the processing of personal data within our website and associated websites, functions, and content (hereinafter jointly referred to as “online offer” or “website”). This Privacy Policy is applicable regardless of the domains, systems, platforms, and devices (for example desktop or mobile) on which the online offer is running.
2. The provider of online content, and therefore legally responsible for data privacy, is Koehler Renewable Energy GmbH, Hauptstrasse 2, 77704 Oberkirch, Germany, e-mail: nfkhlrnrgycm (hereinafter referred to as “we” or “us”). For details of representatives and more contact options, please refer to our legal notice: https://www.koehlerenergy.com/kre/impressum/index.php
3. Our data protection officer can be contacted at the following e-mail address: dtnschtzkhlrcm
4. The term “users” used in the following includes the applicant as well as other website visitors. All terms used such as “applicants” are to be understood as gender-neutral.


2. Basic Information on Data Processing and the Legal Basis

1. We process personal data of the user only in compliance with the relevant data privacy regulations. This means that the data of users will be processed only when there is legal permission, i.e. especially if the data processing is necessary for the provision of our services within the scope of the agreement (e.g. processing of orders) as well as online services; required by law; the informed consent of the user has been provided; as well as due to our legitimate interests (i.e. interest in the analysis, optimization, and economic operation and security of our online offer within the meaning of Article 6, Paragraph 1, Subparagraph f, of the GDPR or, until the GDPR comes into force, on the basis of Section 15, Paragraph 3, of the TMG), particularly for audience measurement, creation of profiles for advertising and marketing purposes, collection of access data, and use of third-party services.
2. With regard to the processing of personal data on the basis of the European Union’s General Data Protection Regulation (GDPR), we would like to point out that the legal basis of consent is Article 6, Paragraph 1, Subparagraph a, and Article 7 of the GDPR, the legal basis for processing for the provision of our services and in order to fulfill our contractual measures is Article 6, Paragraph 1, Subparagraph b, of the GDPR, the legal basis for processing in order to fulfill our legal obligations is Article 6, Paragraph 1, Subparagraph c, of the GDPR, and the legal basis for processing to protect our legitimate interests is Article 6, Paragraph 1, Subparagraph f, of the GDPR.
3. Irrespective of the purposes outlined above, we will, to the extent permitted by law, also process your contact details (particularly your name, address, and e-mail address) for marketing and advertising purposes, e.g. in order to provide you with information about our company, products and services, or events. Finally, we will also process your contact details for the purpose of maintaining our business contacts if we have received your details at a business event, at a business appointment (e.g. through the exchanging of business cards), or in connection with an order, and we will transfer your details into our CRM (customer relationship management) system.
As we have a legitimate commercial interest in maintaining contacts made in the course of business dealings (including beyond the initial contact), using such contacts to establish business relations, and remaining in contact with the persons concerned for this purpose, the aforementioned processing of your personal data is performed on the basis of Article 6, Paragraph 1, Subparagraph f, of the GDPR.


3. Security Measures

1. We take organizational, contractual, and technical security measures in accordance with the state of the art in order to ensure that the provisions of the data privacy laws are complied with and to ensure that the data processed by us is protected from accidental or intentional manipulation, loss, destruction, or access by unauthorized persons.
2. The security measures include, in particular, the encrypted transfer of data between your browser and our server.


4. Disclosure of Data to Third Parties and Third-Party Providers

1. Forwarding of data to third parties only takes place within the framework of the legal guidelines. We forward the data of users to third parties only if this is necessary, e.g. for billing purposes or for other purposes if these are necessary in order to fulfill our contractual obligations vis-à-vis the users.
2. If we use subcontractors in order to provide our services, we will take appropriate legal measures and appropriate technical and organizational measures for the protection of personal data in accordance with the relevant statutory provisions.
3. If content, tools, or other resources from other providers (hereinafter jointly referred to as “third-party providers”) are used within the framework of this Privacy Policy and the third-party provider is located in a third country, it is to be assumed that a data transfer into the country of the third-party provider takes place.
4. Third countries are countries in which the GDPR is not directly applicable, i.e. countries outside the European Union (EU) or the European Economic Area (EEA).
5. The transfer of data to third countries is carried out if an adequate level of protection for the data, user consent, or other legal permission exists.


5. Purpose and Scope of the Processing of Applicant Data

1. We process applicant data only for the purpose and within the framework of the application procedure in accordance with the legal requirements. The processing of applicant data is carried out in order to fulfill our contractual obligations and on the basis of our legitimate interests, as well as the interests of the applicant in the implementation of a rapid and effective application process.
2. The application process requires that applicants provide us with applicant data. The required applicant data is marked as such in our secure online form. This includes their personal information, postal and contact addresses, and documents forming part of the application such as a cover letter, résumé, and references. Furthermore, applicants may voluntarily provide us with additional information. By transmitting the application to us, the applicant consents to the processing of their data for the purposes of the application procedure according to the manner and scope set out in this Privacy Policy.


6. Transfer of Applicant Data

1. In general, we do not pass on applicant data to third parties. In the context of the application process, however, we may receive support from external service providers or other companies within our group. In this case, the service provider may also process data of the applicant. The service providers process the data of the applicant only on our behalf and on the basis of contractual obligations that stipulate compliance with the agreed-upon organizational and technical measures.
2. Furthermore, a transfer of applicant data may also occur if a position has been expressly advertised by several companies within our group, i.e. the application procedure is carried out by several companies.
3. In all other cases, we ask the applicant for permission before we share their data.


7. Type of Transmission of Applications

1. Applicants can submit their applications to us by using the contact form on our website. The data is transmitted in encrypted form to us in accordance with the state of the art of technology.
2. Alternatively, applicants can submit their applications to us via e-mail. In this case, however, please note that e-mails are not sent in encrypted form. We can therefore assume no responsibility for the transmission path of the application between the sender and receipt on our server. For this reason, we recommend using the online form.
3. Rather than applications via the online form or e-mail, applicants still have the opportunity to submit their application by mail.


8. Retention and Deletion of Applicant Data

1. In the case of a successful application, the data provided to us by the applicant can be further processed by us for the purposes of employment.
2. Otherwise, if the application for a position is not successful, the data of the applicant will be deleted. The data of the applicant will also be deleted if an application is withdrawn, which the applicant is entitled to do at any time.
3. The deletion will be carried out, subject to a legitimate revocation of the applicant, after the expiry of a period of six months so that we can answer any follow-up questions regarding the application and meet our obligations of proof arising from the General Act on Equal Treatment (AGG).


9. Contact

1. When contacting us (via the contact form, via e-mail in connection with an order, or, for example, by exchanging business cards), the information of the user will be processed to edit and resolve the contact request.
2. The information provided by the user can be stored in our customer relationship management system (“CRM system”) or similar inquiry organization system for the ongoing maintenance of the business relationship and, due to legal specifications, must be stored as business letters for six years and, in the case of legally prescribed relevance to tax law, stored for ten years.

10. Collection of Access Data

1. Log file information is collected by the provider solely as part of monitoring.
2. For security reasons (e.g. for the investigation of abuse or fraud), log file information is stored for a maximum of seven days and then deleted. Data whose further retention is required for evidential purposes is excluded from deletion until the final resolution of the respective incident.


11. Cookies and Audience Measurement

1. Cookies are pieces of information that are transferred to the Web browser of the user by our Web server or third-party Web servers and stored there for subsequent retrieval. Cookies can be small files or other types of information storage. Users are notified about the use of cookies within the framework of pseudonymous audience measurement within this Privacy Policy.
2. If users do not want cookies to be stored on their computer, they are asked to disable the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional limitations of this online offer.
3. You can opt out of the use of cookies that serve the purpose of audience measurement and advertising via the deactivation page of the Network Advertising Initiative (http://optout.networkadvertising.org/) and, in addition, the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/). 

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12. Social-Media-Buttons and Links 

1. The links/buttons to social networks and platforms (hereinafter referred to as “social media”) used within our online offer do not create a connection between social networks and the users until users click on the links/buttons and the respective networks, or their websites, are accessed. This function corresponds to the operation of a regular online link.
2. The following list provides an overview of the linked social media providers, along with links to their respective privacy policies, which contain more information about the processing of data and, in some cases already mentioned here, objection options (so-called opt-out):
• Facebook.com, Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, privacy policy:
http://de-de.facebook.com/policy.php, opt-out: http://www.facebook.com/settings
• YouTube/Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy policy: https://www.google.com/policies/privacy/, opt-out: https://www.google.com/settings/ads/
• XING SE/kununu, Dammtorstrasse 29–32, 20354 Hamburg, Germany. Privacy policy: https://www.xing.com/privacy
• Instagram, Instagram LLC, represented by Kevin Systrom and Mike Krieger, 1601 Willow Rd, Menlo Park CA 94025, USA. Privacy policy:
https://help.instagram.com/155833707900388/
• LinkedIn, Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. Privacy policy: https://www.linkedin.com/legal/privacy-policy

13. Web Analysis by Matomo (Formerly PIWIK)

1. Extent of personal data processing:
On our website, we use the open-source software tool Matomo (formerly PIWIK) to analyze the surfing behavior of our users. The software places a cookie on the user’s computer (for more information about cookies, see above). If individual pages of our website are accessed, the following data is stored:
(1) two bytes of the IP address of the accessing system of the user
(2) the Web page accessed
(3) the website from which the user accessed our website (referrer)
(4) the subpages of the website that are accessed
(5) the duration of the visit to the website
(6) the frequency of access to the website

The software used for this purpose runs exclusively on the servers of our website. Users’ personal data is stored there only. The data is not disclosed to third parties.
2. Legal basis for processing personal data:
The legal basis for the processing of personal data of the user is Article 6, Paragraph 1, Subparagraph f, of the GDPR.
3. Purpose of data processing and legitimate interest:
Processing the personal data of users makes it possible for us to analyze the surfing behavior of our users. The data gained through this analysis allows us to compile information about the use of the individual components of our website. This helps us to continually improve our website and make it more user-friendly. In these purposes, we also have a legitimate interest in processing the data according to Article 6, Paragraph 1, Subparagraph f, of the GDPR. Anonymizing the IP address sufficiently takes into account the users’ interest in protecting their personal data.
You will find more information about the privacy settings of the Matomo software at the following link: https://matomo.org/docs/privacy/

14. Integration of Third-Party Services and Content

1. Within our online offer, and on the basis of our legitimate interests (i.e. interest in the analysis, optimization, and economic operation of our online offer within the meaning of Article 6, Paragraph 1, Subparagraph f, of the GDPR), we use content or service offerings from third-party providers to embed their content and services such as videos or fonts (hereinafter referred to uniformly as “content”). This always requires that the third-party provider of the content learn the IP address of the user, because the content cannot be sent to the browser without the IP address. The IP address is therefore required for the presentation of that content. We strive to use only such content whose respective provider only uses IP addresses for delivery of the content. Furthermore, third-party providers may also use so-called pixel tags (invisible graphics, also known as “Web beacons”) for statistical and marketing purposes. Through the pixel tags, information such as visitor traffic on the pages of this website can be evaluated. The pseudonymous information may also be stored in cookies on the device of the user and may contain, among other things, technical information about the browser and operating system, referring websites, visit time, and other information about the use of our online offer; the information can also be connected with other information from other sources.
2. The following list provides an overview of third-party providers and their content, along with links to their respective privacy policies, which contain more information about the processing of data and, in some cases already mentioned here, objection options (the so-called opt-out):
• Maps provided by Google Maps, a service of third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy policy: https://www.google.com/policies/privacy/, opt-out: https://www.google.com/settings/ads/
• Videos on the YouTube platform of the third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy policy: https://www.google.com/policies/privacy/, opt-out: https://www.google.com/settings/ads/
• Note regarding Google Inc.: Google is certified in accordance with the EU–U.S. Privacy Shield and thus provides a guarantee of compliance with the European Data Protection Regulation ( https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).


15. Rights of Users

1. Users have the right to request, free of charge, information about the personal data that we have stored about them. In addition, users have the right to rectify incorrect data, to restrict the processing of their personal data, to have their data erased, and, if applicable, to assert their right to data portability, and, in the case of suspicion of unlawful data processing, to file a complaint with the competent supervisory authority (Der Landesbeauftragte für den Datenschutz Baden-Württemberg, Königstrasse 10a, 70025 Stuttgart, Germany).
2. Users can also, in general with future effect, withdraw their consent without giving reasons.


16. Deletion of Data

1. The data stored on our servers will be deleted as soon as it is no longer required for its intended purpose and if the deletion does not violate any statutory retention obligations. If the data of the user cannot be deleted because it is required for other purposes permitted by law, the processing of this data is restricted, which means that the data is locked and cannot be used for other purposes. This applies, for example, to user data that must be retained for commercial or tax reasons.
2. In accordance with the legal requirements, data is retained for six years pursuant to Section 257, Paragraph 1, of the German Commercial Code (trade books, inventories, opening balances, annual financial statements, business letters, receipts, etc.) and for ten years pursuant to Section 147, Paragraph 1, of the German Fiscal Code (books, records, financial reports, receipts, trade and business letters, tax-related documents, etc.).


17. Right to Object

Users can object to the future processing of their personal data in accordance with the statutory provisions at any time without giving reasons. The objection may relate, in particular, to processing for purposes of direct marketing.


18. Changes to the Privacy Policy

1. We reserve the right to amend the Privacy Policy in order to adapt it to changing legal circumstances or if changes are made to the service and data processing. However, this only applies with regard to explanations of data processing. If user consent is required or if components of the Privacy Policy contain provisions governing the contractual relationship with the users, the changes are made only with the consent of the user.
2. Users are asked to regularly familiarize themselves with the contents of the Privacy Policy.

DATA PROTECTION NOTICE

We use external components, such as Lead Forensics, which can be used to collect data about your usage behavior on our website.
Data protection information